In the world of small businesses, positive cash flow is king. It’s the driving force that keeps your business engine running smoothly, covering all your liabilities. But what happens when outflow exceeds inflow? Cash flow problems ensue, threatening the survival and growth of your business.
These cash flow problems can originate from a variety of sources including macroeconomic issues like recessions, natural disasters, and wars, as well as microeconomic issues like business decisions and performance. However, with careful planning and smart accounting practices, you can cushion or even avoid these financial blows.
Let’s delve into some common cash flow issues and explore how you can manage them effectively.
Problem: Lack of cash reserves
If your business faces a drop in revenue, having enough cash reserves to cover up to six months of expenses can be a lifeline.
Solution:
Project your cash flow by estimating your sales, determining payment timelines, and estimating all expenses. Your accountant can help you create cash flow projections in your accounting software, so you know where you stand financially.
Problem: Expensive borrowing
High-interest credit cards and business loans can eat into your business’s revenue significantly.
Solution:
Consider supplier financing or refinancing loans to secure lower payments. Term loans with competitive rates can also help improve cash flow.
Problem: Decreasing sales or profit margins
Offering too many discounts or pricing your products and services too low can result in low profit margins.
Solution:
Create a short-term business survival plan and adjust your pricing strategy accordingly.
Problem: Outstanding Receivables
Late payments on invoices can tie up your money and affect your business’s cash position.
Solution:
Review payment terms, send invoices early, accept multiple payment methods, offer incentives for early payment, and as a last resort consider selling your debt through invoice factoring.
Problem: Uncontrolled business growth
During high-growth phases, cash flow shortfalls can occur when expenses exceed working capital.
Solution:
Slow down and get your finances in order. Implement new accounting measures for a clearer picture of your financial situation.
Problem: Too much inventory or seasonal changes in demand
Overstocking or underestimating seasonal demand fluctuations can lead to financial constraints.
Solution:
Use an inventory management system along with accurate sales forecasting to balance inventory and plan for seasonal changes.
Problem: Inaccurate forecasting or bookkeeping practices
As a business grows, cash management may become more complex, leading to forecasting errors.
Solution:
Hiring a professional accountant or bookkeeping service will help you to avoid accounting mistakes.
Final thoughts
By addressing these common cash flow problems, you can protect the health of your business. Other tactics to improve cash flow include reducing and negotiating your expenses, creating a short-term survival plan, considering borrowing options, and choosing a suitable payment setup for your business.
Cash flow problems may seem overwhelming, but they are manageable with the right tools and insights.
We can advise you on comprehensive solutions to suit your specific situation, empowering you to make informed decisions and manage your finances effectively.
